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Who We Are

At Lothian Special Olympics, our mission is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for all children and adults with intellectual (learning) disabilities - giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in sharing skills, gifts and friendship with their families, other Special Olympics athletes, and the community.

Our Vision

To facilitate access to year round inclusive training and competition for all people in Lothian with an intellectual disability, through direct provision and partnerships with likeminded organisation’s.

  • Provide quality sports training for at least 48 weeks per year to encourage fitness, commitment and discipline through sport.
  • Provide as many Special Olympics athletes as possible, with the opportunity to participate, train and compete in a wide variety of sports and events.
  • Provide quality coaching.
  • Help athletes develop social skills and build friendships through the interaction and team spirit of their sports training and competition.
  • Provide athletes with the experience of new cultures by travelling abroad.
  • Encourage athletes to compete and participate for the fun of it, rather than focus on winning.
  • Promote, where possible, the inclusion of people with an intellectual (learning) disability in mainstream sport.

There are an estimated 1.5 million people with an intellectual (learning) disability in Great Britain. The number of adults with an intellectual (learning) disability is predicted to increase 14% by 2021.

Policies and Procedures

Athletes Pledge to Special Olympics

Special Olympics is committed to the highest ideals of sport and expects all athletes to honour sports and Special Olympics. All Special Olympics athletes agree to the following code.

Sportsmanship

*  I will practice good sportsmanship.

*  I will act in ways that bring respect to me, my coaches, my team and Special Olympics.

*  I will not use bad language.

*  I will not swear or insult other persons.

*  I will not fight with other athletes, coaches, volunteers or staff.

Training and Competition

*  I will train regularly.

*  I will learn and follow the rules of my sport.

*  I will listen to my coaches and the officials and ask questions when I do not understand.

*  I will always try my best during training, divisioning and competitions.

*  I will not "hold back" in preliminaries just to get into an easier final heat.

Responsibility for My Actions

*  I will not make inappropriate or unwanted physical, verbal or sexual advances on others.

*  I will not drink alcohol, smoke or take illegal drugs while representing Special Olympics at training sessions, competition or during Games.

*  I will not take drugs for the purpose of improving my performance.

*  I will obey all laws and Special Olympics rules.

I understand that if I do not obey this Code of Conduct my Games Organizing Committee may not allow me to participate.

 

 

Code of Conduct for parents/people with parental responsibility

 

As a responsible parent / person with parental responsibility you will

 

 Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in Lothian Special Olympics (LSO) and treat everyone equally.

 Cooperate fully with others involved in the sports such as coaches, technical officials, team managers, doctors, physiotherapists and representatives of the governing body in the best interests of the athlete.

 Consistently promote positive aspects of the sports, such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances.

 Never place undue pressure on children / vulnerable adults to perform, participate or compete.

 Check out the qualifications and licences of people who are coaching or managing your child or offering a service connected to athletics such as physiotherapy, massage or nutritional advice.

 Take an active interest in your child’s participation.

 Attend training or competitions whenever possible.

 Know exactly where your child / vulnerable adult will be and who they will be with at all times.

 Never make assumptions about your child’s safety.

 Ensure that your child does not take any unnecessary valuable items to training or competition

 Inform your child’s coach or team manager of any illness that needs to be taken into consideration for athletic performance.

 Provide any necessary medication that your child / vulnerable adults needs for the duration of trips.

 Assume responsibility for safe transportation to and from training and competition.

 Return any necessary written consent forms to the club/team manager or appropriate person, including next of kin details, health and medical requirements before your child/ vulnerable adult goes to any away events or trips

 Report any concerns you have about yours or any other child’s / vulnerable adults welfare to the Club Welfare Officer. (This does not affect your right to contact your local social services or the police if you feel it is necessary)

 

As a responsible parent / person with parental responsibility for a young athlete / vulnerable adult when participating in or attending any athletics activities, including training / coaching sessions and competition events you will:

 Act with dignity and display courtesy and good manners towards others

 Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse.

 Challenge inappropriate behaviour and language by others.

 Be aware that your attitude and behaviour directly affects the behaviour of your child and other young athletes.

 Avoid destructive behaviour and leave athletics venues as you find them.

 Never engage in any inappropriate or illegal behaviour.

 Not carry or consume alcohol and/or illegal substances.

 Not carry any items that can be dangerous to yourself or to others.

 

 

Lothian Special Olympics Sport Privacy Notice

Lothian Special Olympics is a "controller" of the personal information you provide to us.

What we need

When you provide information about yourself for events, courses, workshops or other opportunities, we will ask you for the following information:

·         Contact details including name, address, telephone number, email address and date of birth;

·         Details of your role in sport, e.g. coach, athlete, volunteer, official, parent, support staff;

·         Equality information including age, disability or medical condition, employment information, ethnic group, religious belief, gender identity and sexual orientation.

Why we need your personal information

Contractual purposes

We need to collect personal information in order to manage attendance and participation. We will use this information to:

·         Provide you with services such as training or activities;

·         Administer your attendance;

·         Process awards and qualifications;

·         Send you communications in relation to opportunities we think may interest you.

If you do not provide all of the personal information we request then this may affect our ability to offer you services and benefits.

Legitimate purposes

We also process personal information in order to:

·         Promote and encourage participation in disability sport and physical activity by sending communications about forthcoming opportunities. Our events may be photographed or filmed and information captured in this way may be used for promotional and education purposes. You will always be given the option to refuse this;

·         Provide opportunities and competition in disability sport and physical activity by managing entries for events and checking your personal information to ensure you are participating at an appropriate level;

·         Monitor and develop participation in disability sport and physical activity by monitoring engagement and participation and, on occasion, inviting participants to take part in surveys for research and development purposes;

·         Develop and maintain qualifications and awards, including sending communications to inform you of forthcoming courses, renewal requirements and to verify that you have completed any mandatory training requirements;

·         Respond to and communicate with participants regarding questions, comments, support needs or complaints in relation to disability sport.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for these purposes. If you wish to object to any of these, please contact Lothian Special Olympics on SOLothian@gmail.com

Legal obligations

We are under a legal obligation to process certain personal information for the purposes of complying with:

·         The Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults;

·         Our sportscotland regulatory requirements to report on size, achievements and profile;

·         The Equality Act 2010, which requires us to process personal information to make reasonable adjustments where necessary.

Equality monitoring requirements

We are required by sportscotland to use personal information relating to equality for monitoring purposes.

We will process such personal information through aggregated and anonymised reports to identify and keep under review equality of opportunity or treatment of groups of people, to promote or maintain equality within disability sport.

Other uses of personal information

We may ask you if we can process your personal information for additional purposes. If so, we will provide you with additional information on how we will use your information.

Who we share your personal information with

If your personal information is included in any images or videos we take, we may share this with event or project partners or governing bodies, including sportscotland, for promotional purposes.

We may be required to share personal information with statutory or regulatory organisations, such as Disclosure Scotland or Police Scotland.

We may also share personal information with our professional and legal advisors in order to take advice.

Where we share personal information with third parties, we will only share the personal information strictly required for the specific purposes and will take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

We may employ contractors to process personal information. Such contractors are subject to written contracts to only process that information under our instructions, to process and to abide by the restrictions of existing legislation on data protection.

How long we keep your personal information

We will only keep your personal information for as long as necessary or for as long as we believe you to maintain an interest in disability sport.

We will keep certain personal information for longer in order to confirm your identify.

Your rights

You can exercise any of the following rights by contacting Lothian Special Olympics on email SOLothian@gmail.com

The right to request access to the personal information we hold about you by making a "subject access request":

·         The right to have personal information corrected or completed;

·         The right to request that we restrict the processing of your personal information for specific purposes;

·         The right to request us to delete your personal information.

Any requests received by Lothian Special Olympics will be considered under data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk.

ANTI  BULLYING

 

It is good practice that all Clubs have in place an anti-bullying policy to which all players, coaches and parents subscribe. Lothian Special Olympics (LSO) will adopt the following policy .

 Allegations of a breach of the LSO Anti-Bullying Policy will be investigated by LSO.  

If any LSO member does not comply with the LSO Anti-Bullying Policy sanctions will be applied to that individual by LSO or by an officer or coach of LSO.  The ultimate sanction will be expulsion from LSO.

All coaches and other volunteers involved at the LSO are required to familiarize themselves with the LSO Anti-Bullying Policy, support it and abide by it.

The LSO Anti-Bullying Policy (together with any other codes or policies introduced from time to time relating to its athletes will be available on request. 

The Policy may be amended from time to time by LSO.
 

THE CLUB’S ANTI-BULLYING POLICY

It is the policy of LSO to protect young people under the age of 18 and adult members of LSO from possible bullying. 

The Club takes the problem of bullying seriously. 

Bullying is not always easy to define, can take many forms and is usually repeated over a period of time.  Bullying is not limited to an adult bullying a young person; it is often the case that the bully is a young person.

There are three main types of bullying:

• Physical (e.g. hitting, kicking, theft)
• Verbal (e.g..racist or homophobic remarks, threats, name calling). Also included

   in this is cyber bullying - use of mobile phones / computers to intimidate and

   threaten others

• Emotional (e.g. persistent negative feedback, isolating an individual from activities).

 

 

 

COACH  /  VOLUNTEER CODE OF CONDUCT

 

 

Special Olympics is committed to the highest ideals of sport and expects all coaches to honour Sport and Special Olympics. All Special Olympics volunteers agree to observe the following code:

 

RESPECT FOR OTHERS

 I will respect the rights, dignity and worth of athletes, coaches, other volunteers, friends and spectators in Special Olympics.

 I will treat everyone equally regardless of gender, ethnic origin, religion or ability.

 I will be a positive role model for athletes.

 

ENSURE A POSITIVE EXPERIENCE

 I will ensure that for each athlete I work with, the time spent with Special Olympics is positive.

 I will respect the talent, developmental stage and goals of each athlete.

 I will ensure each athlete competes in events that challenge that athlete's potential and are appropriate to that athlete's ability.

 I will be fair, considerate and honest with athletes and communicate with athletes using simple, clear language.

 

ACT PROFESSIONALLY AND TAKE RESPONSIBILITY FOR MY ACTIONS

 My language, manner, punctuality, preparation and presentation will demonstrate high standards.

 I will display control, respect, dignity and professionalism to all involved in the sport (athletes, coaches, opponents, officials, administrators, parents, spectators, media, etc.).

 I will encourage athletes to demonstrate the same qualities.

 I will not drink alcohol, smoke or take illegal drugs while representing Special Olympics at training sessions or during competition.

 I will refrain from any form of personal abuse towards athletes and others, including verbal, physical and emotional abuse.

 I will be alert to any form of abuse from other sources directed toward athletes in my care.

 

SPORTS COACH RESPONSIBILITIES

 I will seek continual improvement through performance evaluation and ongoing coach education

 I will be knowledgeable about the Sports Rules and skills of the sport (s) I coach.

 I will provide a planned training programme.

 I will follow the Special Olympics, the International Federation and the National Federation/Governing Body rules for my sport(s).

 I will ensure that accurate scores are provided for entry of an athlete into any event. I will instruct each athlete to perform to the best of the athlete's ability at all preliminary competition and finals competition in accordance with the Official Special Olympics Sports Rules.

 

HEALTH AND SAFETY OF THE ATHLETES

 I understand that I have to show a reasonable Duty of Care towards athletes for whom I am responsible.

 I will ensure that the equipment and facilities are safe to use.

 I will ensure that the equipment, rules, training and the environment are appropriate for the age and ability of the athletes.

 I will review each athlete's medical form and be aware of any limitations on that athlete's participation noted on that form.

 I will encourage athletes to seek medical advice when required.

 I will maintain the same interest and support towards sick and injured athletes.

 I will allow further participation in training and competition only when appropriate.

 

I understand that if I violate this Code of Conduct, I will be subject to a range of consequences, up to and including being prohibited from being a volunteer for Special Olympics.

 

 

SIGNED: ________________________________________________

 

 

 

PRINT NAME: ____________________________________________

 

 

 

 

LSO  Chair : ______________________________________________

 

 

 

 

DATE: _________________

 

 

 

 

All of these will include:

• Deliberate hostility and aggression towards a victim
• A victim who is weaker and less powerful than the bully or bullies
• An outcome which is always painful and distressing to the victim.


 

Bullying behaviour may also include:

• Other forms of violence
• Sarcasm, spreading rumours, persistent teasing or theft
• Tormenting, ridiculing, humiliation
• Racial taunts, graffiti, gestures
• Unwanted physical contact or abusive or offensive comments of a sexual nature.

The competitive nature of sport makes it a potential environment for the bully.  This may manifest it self in some of the following ways:

• A parent who pushes too hard
• A coach who adopts a “win at all costs” philosophy
• A player who intimidates others

• An official who is over officious.

In the first instance, incidents of bullying should be reported to LSO via its Child Protection / Welfare Officer.  LSO members must be alert to the signs of bullying and refer cases promptly.  Failure to respond to incidents may be interpreted as condoning the behaviour – LSO wishes to avoid giving this impression to bullies and victims alike.

In the event of an incident of bullying being reported to LSO, LSO will

• Investigate the incident
• Talk separately to the those accused of bullying and their alleged victims

On completion of the investigation LSO will decide on appropriate action, such as (but not limited to):

• Obtaining an apology from the bully(s) to the victim(s)
• Informing the parents of the bully(s)
• Insisting on the return of items “borrowed” or stolen
• Insisting the bully(s) compensate the victim(s)
• Holding Club or age group discussions about bullying
• Provide support for the lead coach of the victim(s)

 

 

Child and Vulnerable Adult Protection

 

THE TASK
Everyone working in Lothian Special Olympics (LSO) has a role to play in safeguarding the welfare of young people under the age of 18 and vulnerable adults, partaking in sport at LSO. All vulnerable athletes, whatever their age, culture, disability, religious belief or sexual identity, have the right to protection from abuse.

THE CLUB’S RESPONSIBILITY
 
All coaches and other volunteers at LSO may have contact child and vulnerable adult members of their club, and can be an important link in identifying cases where an athlete(s) may need protection.

LSO has both a moral and legal obligation to ensure that it provides our youth and vulnerable adult athletes with the highest possible standard of care when they are involved in their club activities. The individual club recognizes that it has a responsibility:

  • To safeguard and promote the interests and well-being of youth and vulnerable adult athletes in sport.
  • To take all reasonable practical steps to protect youth and vulnerable adult players from harm, discrimination, or degrading treatment.
  • To respect the rights, wishes and feelings of youth and vulnerable adult players.

As a result, the LSO is committed to a policy of child and vulnerable adult protection procedures that will ensure viable safeguards to youth athletes, vulnerable adults, coaches and volunteers and by establishing proper recruitment, provision of support, and appropriate training.

All coaches at LSO will be subject to vetting by CRBS Scotland.

LSO’s Child and Vulnerable Adult Protection Policy, the LSO Code of Conduct and any other like documents will be made available on request. The codes and policies may be amended from time to time by LSO.

All coaches and other volunteers involved at LSO are required to familiarize themselves with the LSO Child Protection and Vulnerable Adult Policy and abide by it.
Allegations of a breach of the LSO’s Child Protection and Vulnerable Adult Policy will be investigated in accordance with Special Olympics disciplinary procedures.

Lothian Special Olympics Sport Privacy Notice

Lothian Special Olympics is a "controller" of the personal information you provide to us.

What we need

When you provide information about yourself for events, courses, workshops or other opportunities, we will ask you for the following information:

·         Contact details including name, address, telephone number, email address and date of birth;

·         Details of your role in sport, e.g. coach, athlete, volunteer, official, parent, support staff;

·         Equality information including age, disability or medical condition, employment information, ethnic group, religious belief, gender identity and sexual orientation.

Why we need your personal information

Contractual purposes

We need to collect personal information in order to manage attendance and participation. We will use this information to:

·         Provide you with services such as training or activities;

·         Administer your attendance;

·         Process awards and qualifications;

·         Send you communications in relation to opportunities we think may interest you.

If you do not provide all of the personal information we request then this may affect our ability to offer you services and benefits.

Legitimate purposes

We also process personal information in order to:

·         Promote and encourage participation in disability sport and physical activity by sending communications about forthcoming opportunities. Our events may be photographed or filmed and information captured in this way may be used for promotional and education purposes. You will always be given the option to refuse this;

·         Provide opportunities and competition in disability sport and physical activity by managing entries for events and checking your personal information to ensure you are participating at an appropriate level;

·         Monitor and develop participation in disability sport and physical activity by monitoring engagement and participation and, on occasion, inviting participants to take part in surveys for research and development purposes;

·         Develop and maintain qualifications and awards, including sending communications to inform you of forthcoming courses, renewal requirements and to verify that you have completed any mandatory training requirements;

·         Respond to and communicate with participants regarding questions, comments, support needs or complaints in relation to disability sport.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for these purposes. If you wish to object to any of these, please contact Lothian Special Olympics on SOLothian@gmail.com

Legal obligations

We are under a legal obligation to process certain personal information for the purposes of complying with:

·         The Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults;

·         Our sportscotland regulatory requirements to report on size, achievements and profile;

·         The Equality Act 2010, which requires us to process personal information to make reasonable adjustments where necessary.

Equality monitoring requirements

We are required by sportscotland to use personal information relating to equality for monitoring purposes.

We will process such personal information through aggregated and anonymised reports to identify and keep under review equality of opportunity or treatment of groups of people, to promote or maintain equality within disability sport.

Other uses of personal information

We may ask you if we can process your personal information for additional purposes. If so, we will provide you with additional information on how we will use your information.

Who we share your personal information with

If your personal information is included in any images or videos we take, we may share this with event or project partners or governing bodies, including sportscotland, for promotional purposes.

We may be required to share personal information with statutory or regulatory organisations, such as Disclosure Scotland or Police Scotland.

We may also share personal information with our professional and legal advisors in order to take advice.

Where we share personal information with third parties, we will only share the personal information strictly required for the specific purposes and will take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

We may employ contractors to process personal information. Such contractors are subject to written contracts to only process that information under our instructions, to process and to abide by the restrictions of existing legislation on data protection.

How long we keep your personal information

We will only keep your personal information for as long as necessary or for as long as we believe you to maintain an interest in disability sport.

We will keep certain personal information for longer in order to confirm your identify.

Your rights

You can exercise any of the following rights by contacting Lothian Special Olympics on email SOLothian@gmail.com

The right to request access to the personal information we hold about you by making a "subject access request":

·         The right to have personal information corrected or completed;

·         The right to request that we restrict the processing of your personal information for specific purposes;

·         The right to request us to delete your personal information.

Any requests received by Lothian Special Olympics will be considered under data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk.

 

 

Registered  Scottish Charity No. SC021874

 

 

 

 

 

 

 

LOTHIAN SPECIAL OLYMPICS

CHILD and VULNERABLE ADULT PROTECTION POLICY
 
Details :

Lothian Special Olympics (LSO) recognizes the value of working closely in partnership with coaches, parents, professionals and volunteers to protect its youth athletes and vulnerable adults from harm and discrimination.

LSO acknowledges that abuse does take place in sport, and that raising awareness and understanding of the main forms of abuse, establishing communication and reporting procedures if abuse is suspected within LSO, will further safeguard youth athletes, vulnerable adults, coaches, volunteers and all others working within LSO. 

A Welfare Officer/ Child Protection Officer has been appointed to act as the first point of contact for concerns about the welfare of youth athletes and vulnerable adults within LSO.

LSO accepts that all officers and committee members have a responsibility in respect of child and vulnerable adult protection, and is prepared to respond to any indication of poor practice or abuse in line with Special Olympics policy and to put in place structures and systems to ensure that this is followed in practice.

LSO has adopted a Code of Conduct for coaches and will implement and enforce its terms. LSO will introduce from time to time other codes or policies relating to its youth athletes and vulnerable adults. All codes and policies will be made available and will be subject to amendment.

All LSO coaches will be subject to vetting by CRBS Scotland

All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

LSO acknowledges that appropriate training will enable individuals within LSO to recognize their responsibilities with regard to their own good practice and the reporting of poor practice or concerns of possible abuse. All the LSO coaches working with youth athletes and vulnerable adults will be expected to complete the appropriate Child Protection / Vulnerable Adult Training Course. Other Club volunteers will also be offered this training, to assist them in the conduct of their role at LSO.

LSO will encourage coaches and volunteers to stay up-to-date with child and vulnerable adult protection issues. 

LSO will keep written records of membership, including parental details, known medical issues and record all accidents.

LSO will promote fair play and playing within the spirit of the Laws of the Games and the letter of the Continuum.

Registered  Scottish Charity No. SC021874

 

 

 

 

 

 

 

 

 

 

                                                                                                  

 

 

 

 

 

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